Third Party Payment Batch Workflow

Overview: ClosedThird Party Payment Batch List page allows authorized users to view payment batches from sources generated outside the standard flow of the New World ERP application. The workflow supports two basic types of payment batches: manually entered batches and imported batches. Regardless of the entry method, the processing options, validation, and posting of the batches are the same.

The grid on the Third Party Payment Batch List page shows unposted third party payment batches, with each row corresponding to a batch. The standard workflow icons used for batch processing are displayed above the grid. The Validation and Approvals icons may switch locations in the workflow list depending on the option selected in the Validation and Approval Sequence field on the Payments tab on the Company Suite Settings page.

To access the Third Party Payment Batch List page, go to Financial Management > Payment Processing > Third Party Payment Batches.

Click the appropriate workflow button on the page corresponding to the action you want to perform.

  1. Click the Validation workflow button.
  2. Select the top check box in the column header to validate all third party payment batches or select the check box(es) next to the specific batch you want to validate.
  3. Click Submit. If the batch is successfully validated, the list updates to remove the validated batch and ‘Valid’ displays after the Validation Results presented below the list.

    If the batch is not successfully validated, a reason displays in the Validation Results below the list.

  1. Click the Print Edit & Error Listing workflow button.
  2. Select the top check box in the column header to print all batches or select the check box(es) next to the specific batch you want to print.
  3. Click Show Output Preferences to view additional output preferences you want to display on the listing.
  4. Optionally, you can select the following check boxes:
  • New Page for Each Batch – a new page is started for each third party reconciliation batch selected.
  • Include Payment G/L Distributions – the G/L distribution information will be included on the report.
  • Print G/L Distribution Summary – the Third Party Payment Batch G/L Distribution Summary Listing will be sent to myReports.
  • Print Error Listing – the Third Party Payment Batch Error Listing for the selected batches is sent to myReports.
  1. Click Submit. The listing(s) is generated and sent to myReports.
  1. Click the Approvals workflow button.
  1. Select the top check box in the column header to approve all payment batches or select the check box(es) next to the specific batch you want to approve.
  2. Click Submit. If the third party payment batch is successfully approved, ‘Approval Added’ displays after the batch name in the Approval Results presented below the list.

    If the payment batch is not successfully approved, the reason displays after the batch name in the Approval Results that display below the list.

  1. Click the Post workflow button.
  2. Select the check box in the first column of the row to select the third party payment batch to be posted. To select all batches to be posted, select the top check box in the column header.
  3. Click Show Output Preferences to view additional output preferences you want to display on the listing. Optionally, you can select any of the following options:
  • New Page for Each Batch – a new page is started for each third party payment batch selected.
  • Include Payment G/L Distributions – the G/L distribution information will be included on the report.
  • Print G/L Distribution Summary – the Third Party Payment Batch G/L Distribution Summary Listing will be sent to myReports.
  1. Click Submit to post the selected third party payment batches. If the batch is successfully posted, ‘Posted’ displays after the batch in the Post Results section presented below the list and the batch is removed from the Third Party Payment Batch page.

    If the receipt batch is not successfully posted, a reason displays after the batch in the Post Results section presented below the list on the page.

If you selected to create a journal, the payments are sent to the Journal Processing module.

See Also

Third Party Payment Batch List

Using the New World ERP Grid

Payment Processing Overview

Payment Processing Setup